Job Posting


Part-time Financial Administrator


Reports to:

Executive Director. Works in alignment with the President, Treasurer, President-Elect and Treasurer- Elect, during fundraising event will work with VP of Fundraising and the chair of the event(s).


Position Summary:

The part-time Financial Administrator is responsible for the administrative financial support of the organization including the preparation of the monthly, quarterly and annual financial statements, budget preparation, payroll, maintaining bill and reporting system for all fund sources, maintain accurate payables and receivables.


Internal Responsibilities:

Reconciling of batches under Financial Management monthly

Journal Entries

● Payroll

● File all financial documents

● Collect payments from donors

● Staff treasurer room/finance table on day of fundraisers

● Order office supplies


QuickBooks Responsibilities:

Monthly reconciling

Financial Institutions

Card Processing systems


Journal Entries

· Payroll

· Cost Reallocation and account review

· Operational bills/invoices

· Vendor Check Request

· Reimbursements (Internal & External)



Board and Executive Committees Budgets sent to all councils

● Budget vs. Actuals with details

Accounts Payable

Accounts Receivable

Uncleared Checks reported to the Treasurer Team

Cash flow report


Desired Skills

● CPA/Significant non-profit accounting experience

● Process management

● Comfortable with reviewing cash financials from a GAAP perspective

● Organized

● Strong communication skills

● Record Keeping skills



Monday – Thursday 9:00 am – 2:00 pm, Friday 9:00 am – 12:00 pm

Two evenings each month

Saturday – Sunday occasionally


Send cover letter, resume, salary requirements, and three references to Please no phone inquiries.